Firm Offer Form

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Fields marked with a * are required.

Thank you for filling out our firm offer form. If you have not yet spoken to a speakers representative we ask that you give us a call. We like to say hello in person and discuss the program voice to voice. Our number is 845-677-8559.

Your firm offer form will be sent directly to our inbox and you will receive a copy of the completed form for your files. Important: Should you not receive an automatic reply saying the form was submitted successfully, please call or email us.

The firm offer form is not a contract, but it is understood that by submitting this form you have the requisite authority to enter into a contract on behalf of your organization. Once the speaker accepts your firm offer the commitment is considered binding and we will move forward to the contract phase. Note to Student Organizers: A faculty member or administrator must submit the form.

Please provide a website of current or past events, if available.

Please indicate Lecture, Reading, On-stage Conversation or Interview, Workshop, Class Visit, and include Meals, Receptions and Social Events. Note if there is an overarching topic or theme.

Please include exact times for each event. If unknown, estimate Morning, Afternoon, or Evening. In general, Readings are about 45 minutes long and followed by a Book Signing. 

Audience demographics, number of people who might attend and/or the capacity of the event room. Is the event open to the public or private? Is it free or is there a ticket charge?

Payment Terms:

Our contract will indicate payment is due within 3 days of the event. If your institution is unable to meet the 3-day payment deadline, please indicate in writing below the payment policy of your institution as it is important for our clients to have an accurate due date on the contract.


Our contract stipulates the Sponsor agrees to cover, at  minimum, roundtrip economy with extra legroom; local ground transportation on event side; private hotel accommodations; and meals. Please check the appropriate boxes below regarding travel. 

Specify the number of hotel nights provided. Please give the hotel name, address, and website.

Please include distance from event venue. Please write N/A if not applicable.

Our standard contract indicates Sponsor agrees to arrange to have Speaker's books available for sale at the Book Signing. Please provide the name of your bookseller.

Please indicate Casual, Business Casual, Business, Black Tie, Academic Regalia

It is understood by both the Sponsor and the Speaker/Agent that any recording will be used for ARCHIVAL purposes only. Artist shall always retain all rights in and to the text of any talks or lectures given by the Artist, unless otherwise agreed in writing. No rights or further rights are granted. If you would like to audio or video record the event, we will ask you to provide a formal Recording Release to be signed by Agency after Speaker's approval has been secured. The Speaker reserves the right to decline recording or to choose archival recording only.

Please give name and contact information for the person in the accounting office who should receive the BFA invoice.

Please give name, role, and contact information of any other people we will be in touch with after the contract process, such as program assistant or logistics administrator. If the program is student run, the faculty or staff person submitting the form can put the student contact information here: