Booking

This is where you will submit your invitation after speaking with a member of our team. Send us an email at hello@blueflowerarts.com or give us a call at 845-677-8559 if we haven’t connected yet.

Once you complete the form, a copy will be sent directly to our inbox, as well as your own. If you don’t receive an automatic reply saying the form was submitted successfully, please let us know.

The firm offer form is not a contract, but it is understood that by submitting this form you have the requisite authority to enter into a contract on behalf of your organization. Once the speaker accepts your firm offer the commitment is considered binding and we will move forward to the contract phase.

Note to Student Organizers: A faculty member or administrator must submit the form.

Firm Offer Form

1Getting started

2Tell us about your event

3Venue Details

4Contact information

5Signature

Which agent did you speak with?

Anya Backlund

Ana Paula Simões

Miyako Hannan-Scarponi

Alice Yang

Cale Zepernick

Which speaker are you inviting?(Required)

What organization/institution is presenting this event?(Required)

Organization/Institution Website

Please list past speakers for this series:

Will the speaker appear in person?(Required)

Yes

No, this is a virtual event

Speaker Fee(Required)

Is this a co-brokered event?(Required)

Yes

If you’re not sure, click No.

Event day of week(Required)

Event date(Required)

Event year(Required)

Event timezone(Required)

What's the title of this event/series?

Topic you'd like the speaker to address

What will this engagement include? Please click all that apply.(Required)

Reading and Book Signing

Lecture and Book Signing

Moderated Conversation and Book Signing

Panel Discussion

Workshop

Class Visit

Other (enter below):

Other Engagement

Please fill out a detailed event timetable.

Day/Time

Event

Please include exact times for each event. If unknown, estimate Morning, Afternoon, or Evening. In general, Readings are about 45 minutes long and followed by a Book Signing.

How many people do you estimate will attend?(Required)

Tell us about your audience.

Is the event open to the public?(Required)

Yes

Is the event free or is there a ticket charge?(Required)

Free

Ticket charge, below:

Ticket Charge

Other Information

Will books be available for sale at the event?(Required)

Yes (strongly encouraged)

Name of bookseller, or reason books will not be for sale

What's the dress code for the speaker, if any?

Casual

Business Casual

Business

Black Tie

Academic Regalia

Other

Is there anything else you'd like the speaker to know about this event?

Recording

Post full-length recording online indefinitely

Post full-length recording online for a limited period only

Post excerpts

Other (please specify):

The default livestreaming/recording terms are: you may livestream your event, and retain a recording for ARCHIVAL (not available to the public) purposes only. Most speakers do not agree to any additional recording permissions. If you would like to seek additional recording permissions, please outline your request below (check all that apply):

Recording terms

Venue Details

Nearest major airport or train station(Required)

Travel time from airport/train station to venue

Venue Name and Address

Event city and state(Required)

City State / Province / Region

Transportation and Meals

Are you reimbursing travel in addition to the speaker fee?(Required)

Yes

No, the fee is inclusive of travel

We are able to offer a flat fee

Are you reimbursing or providing accommodations in addition to the speaker fee?(Required)

Yes, providing.

Yes, reimbursing – must be booked by artist.

No.

Reimbursement Flat Fee(Required)

If so, please check the boxes for the items you’re able to reimburse.

Roundtrip Airfare First Class or Business Class

Roundtrip Airfare Economy Plus or Equivalent

Roundtrip Airfare with Extra Legroom Seats

Roundtrip Train Fare

Roundtrip Mileage at $.58 per mile

Roundtrip Car Service

Transportation to and from the event

Hotel Accommodations

Hotel Accomodations

Number of nights provided at a hotel(Required)

Hotel name

Hotel website

Is there anything else you’d like to share about travel and/or accommodations?

Primary Contact

Contact name(Required)

Contact title

Organization mailing address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Office number

Cell phone(Required)

Used for emergencies

Contact email(Required)

Contract Signatory

This is the person who will sign the contract.

Contract Signatory same as Event Organizer

Check here if same as above.

Contract signatory name

Contract signatory email(Required)

Invoice Contact

This is the person in the accounting office who should receive the Blue Flower Arts invoice.

Invoice Contact Name

Invoice Contact Email

Additional Contact

Fill in any other people we will be in touch with after the contract process, such as program assistant or logistics administrator. If the program is student run, the faculty or staff person submitting the form can put the student contact information here.

Additional Contact Name

Additional Contact Email

Additional Contact Role

Co-Brokered Agency Information

Agency/Bureau(Required)

Agent Name(Required)

Payment

Payment terms

I agree that payment is due within 3 days of the event.

My institution has its own payment policy, described below:

Our standard contract states that payment is due within 3 days of the event.

Payment Policy

Submitted By(Required)

Binding Contract Agreement(Required)

By submitting this form, I acknowledge that this booking request is a firm offer. (Student organizers are not authorized to submit a firm offer, a faculty member or administrator must do so). Should the speaker accept, a binding contract will be issued for signing.

Name

This field is for validation purposes and should be left unchanged.